Make your handyman invoice
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Your details
Customer
What you are billing for
| Description | Qty | Rate | Amount | |
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Free. Nothing is saved, so keep your own copy.
What a handyman invoice looks like
A realistic example with the lines this trade actually bills. Figures are illustrative.
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Half-day rate (up to 4 hours) | 1 | £160.00 | £160.00 |
| Hang 3 internal doors (additional labour) | 1.5 | £40.00 | £60.00 |
| Door furniture & hinges | 3 | £14.00 | £42.00 |
| Waste removal & disposal | 1 | £25.00 | £25.00 |
| Subtotal | £287.00 | ||
| VAT @ 20% | £57.40 | ||
| Total | £344.40 | ||
What to put on a handyman invoice
- Each task as its own line, even within one visit
- Your minimum charge or half-day rate stated up front
- Materials separated from labour
- Waste disposal as its own line. Customers forget it costs money
- Travel or congestion charges if you bill them
- Which jobs, if any, were quoted fixed-price versus hourly
Tax, by country
The rules depend on where the work was done. This is general guidance, not tax advice.
United Kingdom
If you are VAT registered, show your VAT number and the VAT rate (usually 20%). Under the CIS scheme, construction work for a contractor may need a deduction shown separately.
Repairs, decorating and installation all count as construction operations when a contractor engages you, which means 20% off the labour. The identical jobs invoiced to the homeowner who lives there are outside CIS.
HMRC: VAT invoicesUnited States
Sales tax on labour varies by state, and many states tax materials but not labour. Show your EIN if you have one, and keep the tax line separate from the subtotal.
One visit can mix a taxable materials line with labour your state does not tax. Splitting each task out is what makes that possible to work out at all.
IRS: employer identification numberCanada
Show GST/HST (or QST in Quebec) as its own line with your GST/HST number. The rate depends on the province where the work was done, not where you are based.
CRA: charge and collect the GST/HSTAustralia
If you are registered for GST, the document must say "Tax Invoice", show your ABN, and state the GST amount (10%). Without an ABN the customer may have to withhold 47%.
ATO: tax invoicesOne visit, one invoice, paid on the doorstep
Four jobs in three hours, and the customer is still at home. Build the invoice with a line per job, show the QR code, and take the card payment before you load the van. Easier than a phone call about it next Tuesday.
Start freeFree plan: 3 invoices a month and 3 clients. No card required.
Questions handymen ask
Should a handyman charge hourly or fixed price?
Both, and the invoice should say which applied to which task. Mixing them without labelling is the fastest way to a "why is this so much?" conversation.
How do I bill several small jobs in one visit?
One invoice, one line per job. It takes a minute longer and removes almost every reason for a customer to query the total.
Should I charge a minimum callout?
Most do. State it on the invoice so a 20-minute job billed at an hour does not look like an error.