Make your cleaning invoice
Fill it in below and download a finished PDF. No account needed, and nothing is saved.
Your details
Customer
What you are billing for
| Description | Qty | Rate | Amount | |
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| £0.00 | ||||
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Free. Nothing is saved, so keep your own copy.
What a cleaning invoice looks like
A realistic example with the lines this trade actually bills. Figures are illustrative.
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Regular domestic clean (3 hours) | 4 | £60.00 | £240.00 |
| Oven deep clean (one-off) | 1 | £75.00 | £75.00 |
| Interior windows | 1 | £25.00 | £25.00 |
| Materials & consumables | 1 | £12.00 | £12.00 |
| Subtotal | £352.00 | ||
| VAT @ 20% | £70.40 | ||
| Total | £422.40 | ||
What to put on a cleaning invoice
- The period covered. "4 visits, 1–28 March" beats a bare total
- Rate per visit or per hour, so recurring clients can check it themselves
- Extras like ovens, windows or carpets as separate lines
- Whether materials are included in the rate or charged on top
- Key-holding or alarm-response charges if you hold access
- Cancellation terms for missed visits, the most disputed item in cleaning
Tax, by country
The rules depend on where the work was done. This is general guidance, not tax advice.
United Kingdom
If you are VAT registered, show your VAT number and the VAT rate (usually 20%). Under the CIS scheme, construction work for a contractor may need a deduction shown separately.
Ordinary cleaning is outside CIS. A builder's clean is not. Cleaning carried out as part of construction work counts as a construction operation, so a contractor can deduct 20% from that invoice while your domestic round is untouched.
HMRC: VAT invoicesUnited States
Sales tax on labour varies by state, and many states tax materials but not labour. Show your EIN if you have one, and keep the tax line separate from the subtotal.
Cleaning is one of the services states single out for sales tax even where general labour is exempt, and commercial contracts are taxed more often than domestic ones. Worth confirming before you price a contract.
IRS: employer identification numberCanada
Show GST/HST (or QST in Quebec) as its own line with your GST/HST number. The rate depends on the province where the work was done, not where you are based.
CRA: charge and collect the GST/HSTAustralia
If you are registered for GST, the document must say "Tax Invoice", show your ABN, and state the GST amount (10%). Without an ABN the customer may have to withhold 47%.
ATO: tax invoicesStop invoicing a month behind
Billing in arrears means you fund the client's month, every month. Build the invoice on your phone at the end of the visit and let them pay by card on the doorstep, or send the same invoice with a link they can pay from their phone in one tap.
Start freeFree plan: 3 invoices a month and 3 clients. No card required.
Questions cleaners ask
How should I invoice a regular cleaning client?
Invoice monthly in arrears with each visit shown as a line, or set up a recurring invoice that issues automatically. Both give the client something they can check against their own diary.
Should I charge for cleaning materials?
Either include them in your rate or bill them separately, but say which on the invoice. Ambiguity here is the most common cause of a shortened payment.
What if a client cancels at short notice?
Put the cancellation window and fee on the invoice as a terms line. Charging it is far easier when it was written down before it happened.